Controller's Office

Frequently Asked Questions

 

When planning a university activity, what risks should I be concerned with?

Every activity is different. We ask that all activity leaders review Section 3.2 – Planning for the Best and Worst (below) for a checklist of items that may be of concern when planning for any event. If you have specific questions please call Risk Management at 231-7439.
I am conducting a university activity at another location and they have requested a certificate of insurance. What do I do?

We ask that you Review Section 1.3 on Insurance Certificates. A written request is required for all Certificates of Insurance so we ask that you write, fax or e-mail Risk Management your request with the following details of your event: who is requesting the certificate from you, the activity, the sponsoring group, the date, location and your fax number. Please give us two weeks to process your request in order to deal with any issues that might arise.
What is Medex Evacuation Assistance?

From time to time, overseas travelers need questions answered related to their travel or they may need evacuation to an area that can provide them necessary healthcare treatment. Medex Services provides this vital information and service to the overseas traveler.

Consult Section 5.5 Medex Application Form and Services for instructions on how to obtain this program.
Someone stole a computer from one of our offices, what do we do?

If the computer or any stolen item is Virginia Tech Property the Commonwealth provides coverage through its Risk Management Plan. The first thing you should do is contact the Virginia Tech Police Department and report the theft. Secondly, you should call both these offices: Office of Risk Management (Alene Harris, 540-231-7439) to report your claim and Fixed Assets (Becky Saylors, 540-231-6049) to remove the item out of your inventory.

Do I need to buy shipping insurance on Virginia Tech property being shipped?

No. Virginia Tech provides full replacement insurance on any property shipped minus a $1000 deductible. The maximum amount of coverage for any one occurrence is $1,000,000,000.
Is my personal property in my office insured by Virginia Tech?

No. Personal property is just that, personal. Any property owned by an employee or volunteer is their responsibility to insure.
If I drive my personal car on University business and have an accident does the University’s insurance cover me?

No. Insurance follows the ownership of the vehicle, therefore, your personal automobile insurance would be primary in an accident.
I have a volunteer working for me, are they insured?

Yes. They would be covered for liability concerns. Any representaitve of Virginia Tech is insured for a claim of negligence. More information can be foundin section 1.2- General Liability Insurance_Who is insured under the program.
Are volunteers covered under worker's compensation?
No. Volunteers are not covered by worker's compensation. Any injuries to volunteers are covered by their personal healthcare insurance.
If I rent a vehichle while on University sponsered travel and use it for non-business purposes am I still covered by the University vehichle insurance?

No, the University’s vehicle insurance covers the use of the vehicle for business purposes only. If you chose to use the rental for personal outings during the period of travel you should make sure that you have coverage through your own auto insurance, the rental company or other means.