Forms and Templates
Quick Navigation: General Accounting | Payroll | Travel | Accounts Payable | Insurance & Risk Management | Fixed Assets | Purchasing
General Accounting
| Form Name | Description | Format | Last Updated |
|---|---|---|---|
| Journal Entry (Transfer) Form | Adjustments such as correction of errors and transfer of expenditures between funds. Trouble Printing |  |
07/19/04 |
| New Center Form | A form addressing all the needs for the creation of an already approved departmental, university, or college center. |  |
04/05/04 |
| Banner Finance System Access Request | Request Access to the Banner Finance System | |
1/24/06 |
Payroll
| Name | Description | Format | Last Updated |
|---|---|---|---|
| I-9 Employment Eligibility Verification | Immigration Certifications | |
08/28/09 |
| I-9 Key Points | Key Points to I-9 Understanding and Preparation, Training Offered - Click Here | |
|
| Manual Check Request: Salary | Salaried Employees Manual Check Request HR Form #149 |
 |
05/13/08 |
| Manual Check Request: Wage | Wage Employees Manual Check Request HR Form # 150 |
|
05/13/08 |
| Payroll Direct Deposit Form | Direct Deposit Request for Payroll - Form Maintained by Bursar Office | |
|
| Wage Transfers | Wage Transfers Form | |
|
| Student Employment Verification | Provides evidence of on-campus employment for students | |
10/18/2004 |
| Payroll - Tax Forms for US Citizens and Resident Aliens | |||
| W-4 | Federal Income Tax Withholding | |
01/21/09 |
| Virginia Income Tax Withholding | |
01/21/09 | |
| VA-4 | Virginia Income Tax Withholding | |
10/21/09 |
| W-5 | Advanced Earned Income Credit | |
01/21//09 |
Payroll
-Tax Forms for Non-Resident Aliens
- International Students and Scholars |
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| NRA W-4 | Federal Income Tax Withholding | |
01/21/09 |
| NRA VA-4 | Virginia Income Tax Withholding | |
01/21/09 |
| Foreign National Data Form | Foreign National Data Form, Training Offered for Employing Foreign Nationals - Click Here | |
08/09/05 |
Travel & Relocation
| Form Name | Description | Format | Last Updated |
|---|---|---|---|
| Travel Loan Form | Request for Travel Loan | |
02/27/09 |
| Travel
Voucher Excel |
Version 7.7 Reimbursement of travel and
business meal expense. |
|
06/24/09 |
| Bank of America (BOA) Travel Card Application | Paper Application for BOA Travel
Card. (Required part one of two) |
|
01/28/09 |
| BOA Travel Card Online Application Instructions | Electronic Application for BOA Travel Card (Required part two of two) | |
2/20/09 |
| Lodging Tax Calculator | For prorating taxes when lodging expenses exceed the allowable amount. | |
10/07/02 |
| Relocation Agreement | Legal Agreement between University & New Employee for Relocation Expenses | |
11/19/01 |
| Moving & Relocation Summary Form | For reimbursment of moving expenses | |
02/05/09 |
| VT Travel Estimate and Approval Form | Estimate travel expenses and request approval | |
7/17/09 |
Accounts Payable
| Form Name | Description | Format | Last Updated |
|---|---|---|---|
| Batch Interface Template | Use when setting up large batch files to be paid by the Controller's office. Instructions and guidelines. | |
07/12/05 |
|
Employee Independent Contractor Form |
For instructions on proper use of the form, see the Factors for Proper Classification of Workers. | |
04/21/09 |
| W-9 Certification of Taxpayer ID Number | Vendor certification of taxpayer identification number. | |
01/15/05 |
| W-9 Memo | Controller's Office guidelines for completing the W-9 form. | |
Insurance & Risk Management
| Form Name | Description | Format | Last Updated |
|---|---|---|---|
| Request for Certificate of Insurance | |
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|
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| Accident Report | |
03/22/02 | |
| Liability Waiver | |
||
| Equine Waiver | |
03/17/09 | |
| Fine Arts Loanl Agreement Form | |
04/27/09 | |
| Fine Arts Custody and Control Form | |
01/14/05 | |
| MEDEX Application | |
05/12/08 |
Fixed Assets
| Form Name | Description | Format | Last Updated |
|---|---|---|---|
| Update Equipment information (org, location, status, custodian, etc.). | |
05/16/06 | |
|
Equipment
Inventory Certification |
Inventory Certification for Equipment located off-site. | |
05/16/06 |
| Home Authorization Form example for Policy 3950 | University Policy 3950 | |
05/16/06 |
| Surplus Property Form | Surplus Property Report Form (located
on Purchasing's Web site) |
|
Maintained by the Purchasing Department |
| Equipment Request to Transfer to another Domestic Institution | Policy 3951 - Transferring Equipment from the University to Other Domestic Institutions Approval Document. | |
03/30/07 |
| Detail Equipment Request to Transfer to another Domestic Institution | Policy 3951- Detail listing of Equipment requesting transfer. | |
08/16/06 |
Purchasing Related
| Form Name | Description | Format | Last Updated |
|---|---|---|---|
| Surplus Property Report Form | Surplus Property Report Form (located on Purchasing's Web site) | |
Maintained by the Purchasing Department |
|
Departmental Order for Purchases/Payments (DOPP) |
This form replaces the SPO and Accounting
Voucher. For instructions on proper use of the form, see the DOPP overview and policy. |
|
Maintained by the Purchasing Department |
| DOPP
Expenditure Distribution Sheet |
Expenditure distribution sheet for the DOPP form. | |
Maintained by the Purchasing Department |
| Print Request Template | Request Internal Printing Jobs | |
07/25/06 |